5 benefits of attendance management system

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Picture by Unsplash/frantic


1. Hassle free workflow management

An integrated attendance management system can provide good visibility of all data and improves the workflow of payrolls, leaves and performance reviews. 

With the said system, employee’s applications are automated and the manager can action requests immediately with all the relevant information to hand.

Forget the gargantuan task of manual scheduling. With only a few taps, an automated attendance management system can help manage schedules, delegate jobs and easily keep track of shift swaps. 

It can also help managers forecast workloads, plan resources and budgets.


2. Productivity

Manual attendance tracking, record keeping and payroll calculations can become very cumbersome and tedious the larger the size of the workforce.

With an automated attendance management system, HR leaders can save time and human effort in keeping track of employees. Work schedules are easily created based on job specifications, employee availability and eligibility. 

This subsequently frees up a manager’s routine administration time. An automated attendance system does it all for HR leaders, from keeping track of employee hours to automatically importing information into the payroll system. 

The time and effort saved combined with data accuracy helps to maximise the use of resources which lead to increased productivity and improved profits.


3. Reporting

Creating and maintaining employee attendance records is a key HR responsibility in any organisation. A fully automated attendance management system will certainly help HR managers to deal with that.

Basic report generation, such as the number of hours, overtime, missed days, and many more should be available in an exportable report format. For instance, IFCA’s cloud-based app called HRX comes with attendance management systems.

HRX centralises data into a single source of truth on the cloud and enable HR managers to generate accurate reporting for data driven business decisions.


4. Insights

With an automated attendance management system, HR managers can verify all planned and unplanned leaves for an employee. Managers can get the access to accurate reports on hours worked, absences and overtime of an employee within an organisation. 

Any customised report can be generated with the centralised data that increases visibility and transparency within the organisation. 

Managers may also use the graphical views of the report to get a quick and easy understanding of attendance data. With a centralised, accurate attendance data hub, employers can strategically evaluate and improve policies on leave, hours, workplace culture, performance and pay, thereby enabling them to mature in their HR function.

For instance, with a cloud-based solution like HRX, HR staff don’t have to sift through piles of timesheets to process payrolls or retrieve employee working hours.

HRX displays all related time information in a single interface and saves a substantial amount of time and effort that the HR staff put into storing, maintaining, and analysing all attendance records manually.


5. Compliance

Manual attendance logging can be error prone and can cost an organisation a significant amount of money. Inaccurate records can also violate labour laws, resulting in expensive legal defence and fines. 

Most regulations worldwide, has mandated employers to monitor attendance and provide the appropriate compensation to their employees for any excess hours worked in the spirit of fairness. 

Implementing an attendance management system will ensure the accuracy of employees’ records and comply with the labour laws.

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Picture by Unsplash/freestocks


Final Verdict

Attendance management systems are slowly but surely becoming the accepted standard. 

Features included in an attendance management system play a huge role in simplifying time and attendance tracking. It also significantly reduces the time spent on processing payroll. 

Automating attendance management will eventually lead to standardisation of processes, better compliance and helps builds employee morale.

This is because the workplace can be a stressful place and even the hardiest individuals are vulnerable to burnout. Instead of focusing on attendance as a disciplinary problem, repackage perfect attendance with the help of an attendance management software will just lead to better things. 

And for HR managers, they need an omnichannel, easily accessible attendance management software that monitors check-in and check-out time of employees on the move.

Although the initial deployment of the system needs investment, those expenses can be quickly recouped through improved productivity, streamlined HR operations and more efficient use work resources.

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