If you believe employees are an organization’s biggest asset, then you’ll know that their work informs how the business operates. This means that maintaining accurate information about their daily working hours, shifts and leave is essential to business performance. In the past, manual timekeeping systems were subject to tedious timesheet review and prone to payroll error. However, with the advancement of technology, modern companies are using attendance management systems to track employees’ work hours and improve productivity. If you are still not convinced, let us break down the benefits of attendance management systems:
1.Hassle free workflow management
An integrated attendance management system can provide good visibility of all data and improves the workflow of payrolls, leaves and performance reviews. With the said system, employee’s applications are automated and the manager can action requests immediately with all the relevant information to hand. Forget the gargantuan task of manual scheduling. With only a few taps, an automated attendance management system can help manage schedules, delegate jobs and easily keep track of shift swaps. It can also help managers forecast workloads, plan resources and budgets.
Manual attendance tracking, record keeping and payroll calculations can become very cumbersome and tedious the larger the size of the workforce. With an automated attendance management system, HR leaders can save time and human effort in keeping track of employees. Work schedules are easily created based on job specifications, employee availability and eligibility. This subsequently frees up a manager’s routine administration time. An automated attendance system does it all for HR leaders, from keeping track of employee hours to automatically importing information into the payroll system. The time and effort saved combined with data accuracy helps to maximize the use of resources which lead to increased productivity and improved profits.
Creating and maintaining employee attendance records is a key HR responsibility in any organization. A fully automated attendance management system will certainly help HR managers to deal with that. Basic report generation, such as the number of hours, overtime, missed days, and many more should be available in an exportable report format. For instance, IFCA’s cloud-based app called HRX comes with attendance management systems. HRX centralizes data into a single source of truth on the cloud and enable HR managers to generate accurate reporting for data driven business decisions.
With an automated attendance management system, HR managers can verify all planned and unplanned leaves for an employee. Managers can get the access to accurate reports on hours worked, absences and overtime of an employee within an organization. Any customized report can be generated with the centralized data that increases visibility and transparency within the organization. Managers may also use the graphical views of the report to get a quick and easy understanding of attendance data.
With a centralized, accurate attendance data hub, employers can strategically evaluate and improve policies on leave, hours, workplace culture, performance and pay, thereby enabling them to mature in their HR function. For instance, with a cloud-based solution like HRX, HR staff don’t have to sift through piles of timesheets to process payrolls or retrieve employee working hours. HRX displays all related time information in a single interface and saves a substantial amount of time and effort that the HR staff put into storing, maintaining, and analyzing all attendance records manually.
Manual attendance logging can be error prone and can cost an organization a significant amount of money. Inaccurate records can also violate labor laws, resulting in expensive legal defense and fines. Most regulations worldwide, has mandated employers to monitor attendance and provide the appropriate compensation to their employees for any excess hours worked in the spirit of fairness. Implementing an attendance management system will ensure the accuracy of employees’ records and comply with the labor laws.
Attendance management systems are slowly but surely becoming the accepted standard. Features included in an attendance management system play a huge role in simplifying time and attendance tracking. It also significantly reduces the time spent on processing payroll. Automating attendance management will eventually lead to standardization of processes, better compliance and helps builds employee morale. This is because the workplace can be a stressful place and even the hardiest individuals are vulnerable to burnout.
Instead of focusing on attendance as a disciplinary problem, repackage perfect attendance with the help of an attendance management software will just lead to better things. As for HR managers, they need an omnichannel, easily accessible attendance management software that monitors check-in and check-out time of employees on the move. Although the initial deployment of the system needs investment, those expenses can be quickly recouped through improved productivity, streamlined HR operations and more efficient use work resources.
Resources and Further Reading
6 Benefits of Time and Attendance Management Systems
6 Advantages of Using Time and Attendance Software