Why Smart Companies Are Ditching Traditional Attendance for Mobile Flexibility
Does your company offer remote or flexible work to your employees? Tracking their attendances and work hours can be difficult when they switch from office to home environment on the same day. That is why you need an attendance tracking app. The app is developed to ease tracking of who, where and when they are working which ultimately replaces the punch card system.
What is a Mobile Attendance App?
Mobile attendance app, or attendance software or time and attendance management system, is a tool that is used to monitor and record your employees’ working hours and locations. It streamlines and automates the process compared to punch cards and logbooks. Their data is stored in the system where you can view them on mobile or computer.
With these tools, employers can easily track employee check-in/check-out times, locations, and any overtime hours. The system allows accurate timekeeping and simplifies attendance data management, aiming to enhance efficiency in payroll processes.
Why Do I Need A Mobile App?
These days, employees own at least a smartphone for their daily activities, so what better way to utilise these conveniences with a mobile attendance app?
You might be used to punching cards, especially for F&Bs but it’s worth to note that punch cards have risks of loss, theft or forgery if someone punches attendance for someone else.
What About Facial Recognition Machines?
Facial recognition increases security, which is good, but machines sometimes break down or glitches. Some machines can end up checking in your employees at the wrong time or delay in delivering the data.
This can be difficult when it comes to calculating payrolls or overtimes. Plus, the machine is only available at the office, which isn’t flexible for workers who constantly transfer between branches or going on site visits.
With these risks, your best backup is a mobile attendance app, which can be available anytime, anywhere.
Benefits of Mobile Attendance App
There are many benefits of implementing attendance app usage among your employees such as:
1. Better Transparency
Offering remote or flexible work for employees can be a double edged sword with uncertainty of working hours and location of the employee. An attendance app provides you with attendance records digitally, allowing you to review them whenever.
2. Digitalisation and Automation
Digitalisation reduces unnecessary paperwork and manual attendance recording on logbooks or punch cards. The automations allows you to record employee attendances and keep track of them easily.
3. Accurate Payroll Administration
With digitalisation and automation, your payrolls become more accurate. Attendance data that is collected via the attendance system can be transferred to the payroll system to be processed immediately and accurately. This reduces error significantly.
4. Real-Time Time Sheets and Data
Time sheets help you to make a quick and informed decision about your employee’s work patterns. You can utilize the data to allocate and distribute workload on who is available on the specific period.
5. Multi-Location Detection
With mobile attendance, employees can check-in and out of their work time whenever and wherever you are.This is especially useful for F&B workers as they work by shifts or work in different branches. They can use their mobile devices to check-in their locations and times remotely with a single mobile attendance app.
Pros of Using HRX Mobile App
When you have an attendance system in place for your company, it’s only natural for you to share a mobile app to your employees. What better ways to introduce convenience with something close and familiar to you in your very hands?
Once you decide to adopt mobile attendance apps to your company, you can consider HRX by IFCA which is equipped with attendance check-in and out. Your employees can also check in with accurate GPS tracking and bluetooth connection so they don’t have to worry about missing check in and out via QR scan.
